Data Breach Report

What is a data breach report? How do you make one? And why is a data breach report important? To know all about this, keep on reading this article.

Data Breach Report

A data breach report is a record of a security incident in which an organization’s data is accessed by unauthorized persons, or when an organization is threatened with a loss of data. It may be required by law in several countries. In some cases, it may be relevant to inform the relevant authorities and/or affected customers.

A data breach report should contain the following details at a minimum:

  • Date and time of the incident; 
  • Type and nature of the breach: e.g., accidental disclosure, computer failure, cyber-attack
  • Number and type of records compromised; 
  • Actions are taken by the organization to mitigate or stop the breach; and 
  • Description of the impact on affected individuals (if applicable).

The report should also reference any applicable laws and regulations that require such reports. Why? Because in several countries, organizations are required by law to report data breaches.  

For example, in Canada, it is mandatory to report data breaches to the Office of the Privacy Commissioner of Canada (OPC). Similarly, in Australia, organizations must comply with the Australian Privacy Principles (APPs).

Data Breach Report Importance

The importance of a data breach report is that it can help an organization identify and mitigate the causes of an incident. It may also help the organization comply with applicable data breach regulations.

The OPC’s Personal Information Protection and Electronic Documents Act (PIPEDA) Breach Notification Guide recommends that every organization establish a Data Breach Response Team to manage data breaches. This team should identify the causes of a data breach, and recommend measures to prevent similar breaches from occurring again in the future.  

In addition, a Data Breach Response Team can also outline how an organization will communicate with customers or others affected by a data breach, and determine what type of assistance they may require.

Further, this report helps everyone that is involved – employees, customers, partners, and suppliers – to understand the impact of data breaches, and how to prevent future breaches. How? It will help them to identify their responsibilities, and what they can do to help the organization prevent data breaches.

How Data Breach Reports Are Helpful

A report is helpful because, with it, companies can identify events that can cause a breach. This means that they can assess the risks involved, and then implement controls to mitigate these risks. This is important because it will prevent breaches from occurring in the future.

The significance of this report is that it helps organizations to assess the risks involved, and then implement controls to mitigate these risks. This will prevent breaches from occurring in the future.


As you can see, if you want to prevent data breaches, it is important to create a data breach report. If you do not, you cannot assess the risks involved, and so cannot implement controls to mitigate these risks.

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